Position at a Glance

Title: Administrative Assistant
Status: Part-time, hourly
Schedule: Monday–Thursday during church office hours, generally 9:00 a.m.–4:00 p.m., with a 30-minute lunch break
Hours: Approximately 26–30 hours per week, with occasional evening and weekend responsibilities for funerals, meetings, and special events
Pay: Based on experience
Reports to: Senior Pastor

About the Position

The Administrative Assistant supports the ministry of St. Peter’s Lutheran Church by managing the congregation’s day-to-day office operations, including administration, communications, recordkeeping, scheduling, finances, and human resources. This position supports the church staff and congregation while maintaining the highest level of confidentiality. As a frontline representative of the church, the Administrative Assistant conducts every interaction and communication with professionalism, hospitality, and the love of Christ.

What You’ll Do

• Welcome visitors, answer phone calls, respond to emails and voicemails, manage incoming and outgoing mail, and maintain a welcoming office environment.
• Prepare and publish church communications, including bulletins, emails, text messages, phone-tree announcements, meeting materials, calendars, and congregational directories.
• Coordinate facility use by scheduling events, managing rental agreements, maintaining the church calendar, and distributing building keys.
• Maintain insurance coverage and assist with compliance requirements, including background checks, child-safety training, driver files, and human-resource records.
• Order supplies for church activities and maintain office equipment and service contracts.
• Process and record financial transactions, including accounts payable and receivable, payroll, bank reconciliations, monthly treasurer’s reports, sales-tax reports, and journal entries.
• Assist church leaders with annual budget preparation.
• Other tasks to support the operations and ministry of St. Peter’s!

What We’re Looking For

• Strong organizational and time-management skills, including the ability to prioritize multiple tasks.
• Careful attention to detail and strong problem-solving abilities.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office, databases, and basic accounting software, along with the ability to learn new systems quickly.
• The ability to maintain confidentiality and exercise sound discretion.
• Knowledge of church operations and Lutheran traditions.
• Previous administrative experience, preferably in a church environment.
• Knowledge of and experience with financial and nonprofit accounting.
• A high school diploma or GED is required; a bachelor’s degree or equivalent experience is preferred.

Physical Requirements and Working Conditions

This position generally involves extended periods of sitting, speaking, reading, and computer use; moving throughout the church facilities; and lifting or carrying items weighing up to 20 pounds. Work is performed primarily indoors, with occasional evening and weekend responsibilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To apply, please send resume and cover letter to Rev. Peter Frank at: pfrank@stpetersconover.org